MST/CST/ EST Candidates ONLY

The Staffing Coordinator is responsible for providing administrative support for the hourly recruitment process, across multiple mills. They are the right-hand person to the Human Resource Business Partner and Corporate Recruiter, with the goal of streamlining the recruitment process to hire the right people for the right job, quickly. Primary activities include, but are not limited to:

Providing administrative support on items such as: initiating requisitions, candidate assessments and pre-screens, scheduling and coordinating interviews, receiving, and processing hiring manager feedback, and acting as the main point of contact for all candidate correspondence, ensuring candidates have a positive experience with the recruitment process and our company.

Staffing Coordinators are responsible for entering and tracking candidate data, running reports, and providing weekly staffing updates to the leadership team.

Once candidates are identified, Staffing Coordinators will administer pre-employment activities, including, but not limited to: extending the verbal offer and scheduling tentative start dates, coordinating forms, applications, drug testing, background checks.

Finally, Staffing Coordinators are responsible for Day-1, New Hire Orientation coordination, which may include: email correspondence and coordination with key leaders, ensuring security clearance for new hires, scheduling required online training , and remotely processing I-9 verification, subject to site specific process.

Key Responsibilities:

Provide administrative assistance for the end-to-end hourly recruiting process

Receive and initiate requisition requests

Ensure data integrity and update candidate records in the Taleo and Hirelytics as needed.

Initiate candidate online assessments and pre-screens

Schedule in-person interviews for Hiring Managers, HR Business Partners and candidates as required

Coordinate and confirm candidate interview agendas

Arrange travel, transportation and accommodations as needed

Extend verbal offers to candidates and coordinate tentative start date based on mill schedule and candidate availability

Coordinate background , drug, and additional pre-screen processes

Coordinate all aspects of the pre-boarding processes

Schedule and coordinate day 1, new hire orientation with key leaders

Activate new hire online training for day 1

Remotely process I-9 verification for new hires

Act as the main point of contact for candidate correspondence.

Identify and troubleshoot issues and escalate as appropriate


Coordinating, human resources

Top Skills Details:

Coordinating, human resources

Additional Skills & Qualifications:

Minimum 1 year - 3 years HR/Staffing Coordinating experience in a high volume capacity

Proficient in MS Office Programs

High attention to Detail and Organizational Skills

Proven ability in working in fast paced environment

Strong written and verbal communication

Experience Level:

Entry Level

About Aston Carter:

At Aston Carter, were dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients capabilities by seeking solvers and delivering solutions to address todays workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Job Details:

Posted Date : 2022-05-07

Job type : Full Time

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