Career Area:

Administrative Support

Job Description:

Provide and ensure quality phone coverage by coordinating backup coverage assignments and implementing Solar telephone standards. Coordinate communication between departments, with suppliers, customers, and team members to keep information flowing. Recommend changes to improve office efficiencies.

Maintain multiple calendars for management and conference rooms; coordinate, plan, organize meetings and events; make heavy travel arrangements which may include coordinating calendars, hotel rooms and car rentals.

Setup and maintain specialized resource files. Authorize department expense and cost control for office supplies, purchase requisitions, check requests, and department purchases.

Provide leadership and guidance by coaching, mentoring, training and coordinating work activities for peers and others. Set priorities, goals and long-range planning for team members.

May direct the work of team members -or other administrative personnel. May include troubleshooting employee concerns.

Receive/process invoices from vendors/suppliers by entering order lines in BaaN 5c using correct charge element provided by docket owner

Work with Accounts Payable to schedule/track/send payments to correct BP address and solving any errors or discrepancies in supplier payment

Transition suppliers/universities from standard check payments to ACH

Format and proofread technical reports such as Engineering Design Memos and Failure Analysis in Windchill

Maintain capital assets data as necessary, updating Estimated Completion Date or Place in Service Date

Onboard consultants/contractors. Maintained department expenses

Support Lean Agile deployment as Scrum Master; organizing Product Demos.

Supported HR with Summer Intern/Rotational program; Event coordinator for PAC, Training, holiday events

Qualifications:

-High School Diploma or GED, or Bachelor's Degree is preferred

-4+ years in an administrative role

-Experience as an admin supporting leadership

EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

Job Details:

Posted Date : 2022-05-07

Job type : Full Time

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