Overview

RealManage is a national Inc. 5000 firm with clients and operations in 17 states from California to Florida and from Texas to Illinois that delivers services to homeowners associations , condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities.  RealManage also serves nationally recognized developer/builder clients.

As one of the largest and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps. The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.

RealManage is a values-based company with the following values as our guiding principles:

Integrity:  we always do the right thing.

Respect:  for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.

Selflessness:  more than teamwork; we are part of something special and much larger than any of us.

Personal Relationships:  we are a professional services company; people do business with people they like.

Always Improving:  never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.

 

The Onsite Administrative Assistant assists in the daily operations of the community association delivering professional services and exceptional customer satisfaction in accordance with the service level agreement, and in alignment with the companys guiding principles.

Responsibilities

Data Entry Leasing, Insurance, Census, parking documents

Reviewing documents for compliance against Association rules, regulations, and Bylaws

Violation Letters Ins /Leasing/Other - Bulk

Supervise the development of new and existing clubs that reflect the interests of the Community.

Document resident participation in group and/or individual social/recreational programs.

Manage all areas of special events, games and entertainment encouraging participation.

Supervise all operational and technical requirements related to clubhouse activities such as lighting and sound.

Coordinate all club meetings and use of rooms.

Keep calendar of activities for the community.

Post meeting notices on electronic message boards & bulletin board.

Oversee all bulletin boards in clubhouse -- Keep current.

Order needed supplies

Arrange for athletic events . Take pictures of Community events, parties and other special occasions.

Oversee the activity budget to ensure that costs are maintained within budgetary guidelines.

Manage clubhouse rental program to maximize rental revenue.

Prepare monthly department report.

Assist other departments as directed by Community Association Manager . Cross-train on administrative functions and overall HOA policies, procedures & rules to support administrative office during staff vacations and sick days.

Qualifications

High school diploma or GED required. Associate degree preferred.

Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.

Excellent computer proficiency .

Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.

Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

Benefits Summary:

Health / Dental / Vision Insurance / Life / Disability / 401 Program


Job Details:

Posted Date : 2022-04-21

Expiry Date : 2022-07-21

Job type : Part Time

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