Description

Department Description:

The Treasurer's Office has a dual report to the Board of Regents as well as the CFO. It is responsible for overall cash management, debt management and property records management. It provides support and assistance to the campuses on financing strategies, real estate issues, banking relationships, and other investment-related issues

Position Description:

The part-time Executive Assistant position supports the Universitys mission by providing timely, accurate and relevant support to the Office of the Treasurer. To thrive in this position, the individual must be organized, detail oriented and flexible. The Executive Assistant must be both a strong team-player and a successful independent worker, with excellent verbal, written and interpersonal communication skills.

This position reports to the Treasurer and Chief Investment Officer and is exempt from the State of Colorado Classified Staff system

COVID-19

The University of Colorado has a requirement for COVID-19 vaccinations and full completion of the attestation form within the first 30 days after hire date. Information regarding this requirement, and exemptions can be found at https://www.cu.edu/vaccine-requirement https://www.cu.edu/vaccine-requirement

Duties and Responsibilities

Manage scheduling and calendar for the Treasurer

Coordinate staff and other Treasury meetings, including scheduling and logistics

Organize and coordinate training and conference registrations and travel for staff and process reimbursements

Primary support for the Universitys Investment Advisory Committee : manages communications, coordinates meetings, prepares meeting materials, and schedules investment manager visits and committee special events

Downloads bank, trustee and merchant statements and credit card transactions for reconciliation

Create and submit expense reports for staff

Open, sort, and distribute incoming correspondence

Scan mail, investment statements and other documents; save to shared files

Manage check register for desktop deposits

Develop and maintain systems to manage office records, communications and files, both paper-based and electronic

Drafts, edits and proofreads general correspondence for own and others signature.

Prepare meeting agendas and draft minutes as needed

Provide backup to locate transaction details and research requests in PeopleSoft FIN

Ensure proper documentation of deeds and records of real estate property; handle internal and external inquiries of records and transactions; maintain real estate database

Manages Treasury department contact database; develops new reports, queries and forms as needed

Assist Program Manager with CU Online Store category and product creation, research transactions, and process refunds

Uses Universitys accounting software to run reports and download/upload data. Prepares journal entries and uploads journal entries.

Work on special projects, as assigned

Performs other administrative and clerical duties as required

Who we are and What we offer

Who we are: System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses. However, this position is located in Denver and is not remote/work from home. Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty. Learn more about CU System Administration .

What we offer:

Salary: The anticipated hiring range has been established at $27,000-$33,650 at 50% Full-time

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.The above salary range represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.

Benefits: The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options

Dental: Multiple plan options

Additional Insurance: Disability, Life, Vision and Wellness

Retirement 401 Plan: Employer contributes 10% of your gross pay

Paid Time Off: Accruals over the year

Vacation Days: 22

Sick Days: 15

Holiday Days: 10

Tuition Benefit: System employees have the benefit on all campuses

ECO Pass: RTD Bus and light rail service

Additional Perks & Programs: Click here to access a few more Perks and Programs

Click here to access our Total Compensation Calculator to see what your total rewards could be at CU. This position is a University Staff position.

Additional taxable fringe benefits may be available. More information on benefits programs, including eligibility, is available at www.cu.edu/employee-services/ .

Knowledge, Skills, and Abilities:

Committed to customer service and provides prompt, accurate, courteous and accountable support for all user inquiries and requests.

Ability to learn and apply new technologies, especially in an organizational setting.

Knowledge of data and database support.

Ability to troubleshoot issues within applications.

Ability to support multiple projects simultaneously, prioritize competing demands and stakeholders, and produce high-quality work on deadline.

Strong organizational skills, attention to detail, and a team-player mentality.

Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal.

Knowledge of business intelligence tools, principles, and best practices.

Knowledge of basic computational math

Research skills, including the ability to utilize a variety of tools to ask questions, gather information, and review, analyze, and interpret data.

Analytical and problem-solving skills, including the ability to examine and summarize data and trends in order to resolve issues and produce results.

Creative skills, including the ability to ask questions, generate new ideas, experiment, make observations, and develop connections between disparate concepts.

Evaluative skills, including the ability to assess information for reliability, validity, and relevance.

Critical thinking skills, including the ability to identify problems, questions, and assumptions; establish significance; and understand logical connections between ideas.

Excellent communication and interpersonal skills.

Ability to work with confidential data and handle sensitive projects with discretion.

A positive attitude, collaborative spirit, growth mind-set, and sense of humor are a must.

Qualifications

Minimum Qualifications:

Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.

Bachelors degree from an accredited institution of higher education, or equivalent professional experience years of professional experience as an executive assistant of a large organization or institution of higher education

Preferred Qualifications:

Six years of adminsitrative-support experience in a large, higher education environment

Intermediate spreadsheet skills working with MS Excel

Job: Professional Support Services

Primary Location: Denver

Job Category Professional Support Services

Department S0001 -- System Administration

Schedule Full-time

Posting Date Mar 17, 2022

Unposting Date Ongoing

Posting Contact Name CU System HR

Posting Contact Email Systemhr@cu.edu

Posting Number 00795065

Req ID: 25174

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.


Job Details:

Posted Date : 2022-04-21

Expiry Date : 2022-07-21

Job type : Part Time

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