Position Overview: This position is responsible for operating PBX or multi-line telephone system to answer incoming calls and directs callers to appropriate personnel. Additionally, provides general office support with a variety of clerical activities and related tasks.This position will be part time, Monday - Friday, 8AM - 12PM.

Role and Responsibilities

Retrieves messages from voice mail and forwards to appropriate staff.

Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate staff.

Answers questions about the organization and provides callers with address, directions and other information; greets all incoming visitor with a friendly, professional, hospitable manner.

Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate staff.

Receives, sorts, and routes mail, and maintains and routes publications.

Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.

Maintains and safeguards inventory of building supplies and equipment.

Gathers information that supports the data collection system of the center.

Provides excellent communication to all incoming calls.

Manages existing resources wisely, including cleaning supplies, equipment purchases, and contractual arrangements; adheres to established budget guidelines.

Incorporates external support i.e., volunteers, monetary and supply donations, to maximize community potential in assisting with the goals of the Center.

Purchases supplies needed to provide for every day usage and special events.

Assists in the supervision of girls that are waiting to attend class.

Provides clerical support to all staff within the center.

Tallies points for the students’ point system and record appropriately.

Performs miscellaneous duties as assigned

Qualifications and Education Requirements

Required

High School Diploma or equivalent, completion of vocational coursework is a plus.

Current Florida driver’s license.

Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment

Other Requirements

Must adhere to Agency Values and Principles.

Upholds the ethical standards of the Agency and 6B-1.001 Code of Ethics of the Education Profession in Florida.

Follows policies and procedures of the Agency

Must work evenings and weekends as required to fulfill workload requirements.

Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required

Preferred

Minimum six months to one year experience in an office

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35

Job Details:

Posted Date : 2022-04-21

Expiry Date : 2022-07-21

Job type : Part Time

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